NORTHEAST LINK II

Program 2008

NORTHEAST LINK II

DRAFT Program Agenda
February 2, 2008
Sturbridge Host Hotel, Sturbridge, MA 
508-347-7393, for reservations
(reference “NORTHEAST LINK” for $97 rate)

Download in PDF Format
9:00-10:00 Registration & getting acquainted
Continental Breakfast (coffee/juice/muffins/fruit)
10:00-10:10 Welcome DG Greg Roche
Presentation of Country Flags Scholars & GSE Alums
Pledge of Allegiance An Alum
Invocation An Alum
10:10-10:20 Introductions - guests, Scholars, Alums and GSE Teams
Purpose of our Day - PDG Karen Swaim Babin

Common points:
  • Ambassador of Goodwill in a foreign country, diplomacy;
    Giving presentations (introductions- 2 minutes to full 30 minute);
    Connecting with or initiating a Humanitarian project--MG potential;
    Interacting with Host Rotary clubs and Rotarians;
    Flexibility; 
    Managing expectations; 
    Cultural differences;
    Team building; 
    Language; 
    Listening skills;
    Computer skills, powerpoint vs. photo album vs. structured ad libbing
Divergent points:
  • Finances (SHARE DDF vs World Fund)
    Problems
    Lodging;
    Length of stay in a foreign country
10:20-10:23 Introduction of Ambassador Taylor PDG Dick Anderson
10:23-10:45 Spreading Peace Through Diplomacy Ambassador Paul Taylor
10:45-10:50 Transition
10:50-11:45 Breakout #1
  1. GSE Team Leaders

    2. Diplomacy - “Ambassadors of Goodwill”
    Team building, communication, How to lead when you are not in charge
    Problem solving (not understanding hosts, not liking food, unclear itinerary, tired/bored, presentation snafus)

  2. GSE Team Members

    3. (Role play?? - visiting the 6th temple in 6 days)
    Diplomacy - “Ambassadors of Goodwill”
    Expectations, communication, conflict resolution, cultural differences

  3. Outbound Ambassadorial Scholars (Rotarian lead)

    4. Diplomacy - “Ambassadors of Goodwill”
    Expectations, cultural differences, paperwork issues

  4. Rotary Leaders, and Rotarian Sponsors and Hosts
Selection committees:
    Utilize alums on Committee
    Stress “life long involvement with Rotary” from beginning
Making it Happen:

    GSE Host - Sharing culture, down time, it’s not about you
    Scholar Host - Sharing culture, club & district activities, holidays, “family” away from home

    GSE Sponsor - education about Rotary and TRF, plan ahead, scheduling, culture, gifts

    Scholar Sponsor - education about Rotary and TRF, help with presentation, involvement with club & district activities

    Rotary Leaders - Public relations, budgeting, inclusion in district   activities
Afterward:

    Continued contact with Foundation Alumni
    Alums actively involved with the “Family of Rotary”

11:45-1:00 Lunch - District GSE Teams, with “related country” Alums & Scholars
 (plated chicken entrée, ++)
GSE Team Photos
1:00-1:55 Breakout #2
  1. GSE Teams Leaders and Team Members together

    2. Team building exercise: plane crashes (in the desert, in the arctic, on an
    island) and you have ten things you can carry out. You have to rate them
    one to ten as an individual and then as a group. (Groups always do better) 

  2. Outbound Ambassadorial Scholars(Alumni lead)

    3. Shared experiences, concerns, Q & A

  3. Rotarians
Key role of Sub-Committee Chairs:
    GSE - avoid duplication of activities when hosting; sponsoring -
    provide RI & TRF “education”
    Scholars - involvement with clubs and district activities & education
    Dealing with problems
    Conflict within Inbound or Outbound Teams
    Health issues and insurance
    Scholarship relinquishment
    The importance of Alumni, providing support, follow-up, speakers

1:55-2:10 Break   (“Cookie Mania”)
2:10-2:40 Introduction of RIVP Mike McGovernPDG Alan Hurst
Being an Ambassador of your community, country & Rotary
RIVP Mike McGovern

Connecting with or initiating a Humanitarian project - Matching Grant potential
  • In general:
    Ways to engage hosts in matching grant, community service, humanitarian projects. Research of possible opportunities.  Interact with their clubs and districts to discuss funding.
    Project Examples:
    Ryan McDonnell & ???
2:40-2:45 Transition
2:45-3:40 Breakout #3
  1. “GSE- A Team Approach to International Understanding”
    2. Presentations (types/length, emphasis on “vocational”), rules and   responsibilities, gifts/thank yous
  2. “Scholars- A Personal Approach to International Understanding”
    3. Shared experiences, concerns, Q & A
  3. Rotarians
    4. Discuss the importance of providing money for Matching Grants & Humanitarian projects (club and District) and ways to communicate that to GSE & Scholars
    Importance of utilizing PR opportunities
    Make sure that the alumni are connected to and understand Rotary before they leave and then after they come back.
3:40-3:45 Transition
3:45-4:15 “What has been learned - what questions still need answers?”
(questions submitted on cards available throughout orientation)

Moderator: ???
Panel from among:

    GSE Team Leaders: DG Dave Clifton, PDG Chip Lewis, DGN Michael Swinford, Cheryl Owoc, Penny Hamel

    GSE Sub-Committee Chairs: PDG Alan Hurst, DGE Klaus Hachfeld, Garry Morrow, PDG Karen Babin, +?

    Scholarship Sub-Committee Chairs: PDG Everett Watson, DGE Klaus Hachfeld, PDG Karen Babin, +?

    Alumni: PDG Karen Babin, PDG Alan Hurst
4:15-4:30 Go Forth To Serve!